Nicole H. writes:

I have been asked to come up with a way to charge back employees who do not return their PPE as part of an exchange program.

For example,  If I want a new pair of gloves, I turn in my old pair and I get a replacement pair at no charge.  However, if I want a new pair gloves and I do not turn in my old pair, I get charged for them.  I need to be able to run a report each month end to determine which skus were scanned, what the charge was per item, what employee needs to be charged.

My initial thought was to create two scan bars in the tool crib; one for even exchange and one for charge back.  However, I think this will create a problem with the inventory summary when I look to see which items need to ordered.  The “charge back” label will not deduct from the original inventory in order to maintain the min/max inventory levels for ordering.

Do you have any other customers with a charge back system in place and if so, how are they using the Inventory IQ system to make the transaction happen?

JONNY HANDY, HUB IT/Web Manager, responds:
Nicole, one of the better ways that I can think of to accomplish this would be with job code tracking.  If you created a “chargeback” job code, the supervisor could scan that code prior to giving them the PPE that they need to pay for, then at the end of the month you can pull a simple report that would list all the items that were scanned to this code with their cost per employee to bill them for.

If you would like I can give you a call to walk you through this process in more detail.

NOTE: This is an installation where management controls the distribution of consumable PPE. In a store room where employees pull their own equipment, it would rely on an honor code to self-report the missing returned items. If you have any alternative ideas for resolving this question, feel free to leave them in the comments below.

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